| No |
Item |
Municipality |
Ward Committee |
Area Sabha |
| 1 |
Urban planning including town planning. |
| a |
Prepare city plans in coordination with the MPC/DPC of the region. |
| b |
Integrate the Ward Plans into the City Plan. |
| c |
Develop medium-term financial plans consistent with the plans. |
| d |
Develop annual city budgets consistent with the medium-term financial plans. |
|
| a |
Prepare ward plans in coordination with city & regional plans. |
| b |
Integrate Area Sabha needs into Ward Plans. |
| c |
Develop Annual Ward Budgets consistent with these plans, and with the city’s financial plans. |
| |
|
|
| a |
Discuss the Area’s planning needs as part of the Master Plan for the region and the city. |
| b |
Submit Area’s planning requirements to the WC. |
| c |
Review the Ward Plans and the City plans. |
| d |
Ensure that ward budgets and city budgets are consistent with their plans. |
|
| 2 |
Regulation of land-use and construction of buildings. |
| a |
(Large set of regulations on land-use and construction) |
|
| a |
Provide all administrative support to AS in zoning and land-use mgmt. |
| b |
Receive and process all applications for building construction. |
| c |
Receive all appeals on land-use change decisions of AS, and resolve them. |
|
| a |
Enforce the zoning and land-use parameters defined in the city and ward plans. |
| b |
Receive and resolve applications for change in land use in AS jurisdiction. |
|
| 3 |
Planning for economic and social development. |
| a |
Work with agencies outside Municipality on collection, and dissemination of economic and social indicators. |
| b |
Maintain key economic and social indicators for the municipality on regular basis. |
| c |
Undertake systematic and organised street numbering, in coordination with external agencies. |
|
| a |
Have a Ward Information and Statistics Committee to track economic activity in the Ward. |
| b |
Undertake systematic and organised street numbering, in coordination with the municipality. |
|
| a |
Provide information support to the WC on collection of necessary economic and social information. |
| b |
Undertake systematic and organised street numbering, in coordination with the WC. |
|
| 4 |
Roads and bridges. |
| a |
Survey, technical feasibility, road alignment, and formulation of road development projects. |
| b |
Approval, allocation and sanction of funds of roads covering more than one block including District roads. |
| c |
Acquiring land, assessment and of grant of compensation. |
| d |
Awarding contracts, procurement of material / equipment for construction of roads and bridges. |
| e |
Monitoring the specifications of road /bridges and supervision of the quality of works. |
|
| a |
Survey, technical feasibility, approval, allocation and sanction of funds. |
| b |
Annual repairs and maintenance of ward roads, culverts and bridges. |
| c |
Approval, allocation and sanction of funds for improvement and maintenance of Ward roads. |
| d |
Monitoring and supervision of the quality of works and reporting progress. |
| e |
Ward Infrastructure Committee to maintain Ward Infrastructure Index in manner prescribed. |
| f |
Budgetary allocations formulae to be based on Ward Infrastructure Index. |
|
| a |
Monitoring and supervision of quality of works. |
| b |
Assist the WC in the preparation of Ward Infrastructure Index. |
| |
|
|
| 5 |
Water supply for domestic, industrial and commercial purposes. |
| a |
Assessing city’s water supply needs on short, medium and long term basis. |
| b |
Formulation of major water supply schemes. |
| c |
Technical appraisal and approval to the schemes proposed by the WCs. |
| d |
Awarding contracts for the execution of major schemes and enforcing Service Level Agreements. |
|
| a |
Developing annual water requirements for various ward needs. |
| b |
Providing administrative assistance to AS. |
| c |
Procuring and compiling reports on water service levels, complaints and repairs. |
|
| a |
Identifying need for water schemes and locations. |
| b |
Reporting progress on water supply schemes. |
| c |
Monitoring water supply service levels, complaints and repairs. |
|
| 6 |
Public health, sanitation conservancy and solid waste management. |
| a |
Planning through the health committees. |
| b |
To coordinate communicable diseases Programme (Eg.TB, Leprosy) with the State. |
| c |
To coordinate, construction and maintenance and supervision of Primary Health Centres (PHCs). |
| d |
Periodic conduction of Epidemiological surveys. |
| e |
To construct and manage drainage and sewerage systems in the city. |
| f |
To set aside budgets for street and public spaces. |
| g |
Prepare city SWM plans, including adequate provision for safe disposal of SWM. |
| h |
Prepare long-term SWM strategy for the city, in coordination with MPC and DPC. |
| i |
Review city SWM contracts and provide support to WC in contract formulation, execution and monitoring. |
| j |
To prepare policy documents for construction of public toilets. |
|
| a |
To assist in supervision and maintenance of sub-centres and deployment of field staff. |
| b |
To Organize health family welfare camps and conduct demonstration-cum-exhibition programmes on health, family welfare and sanitation. |
| c |
To assist in inspection/ Assessment of quality of public health inputs and services. |
| d |
To prepare Ward SWM Plans in consultation with AS. |
| e |
To award SWM contracts. |
| f |
To monitor and review SWM contracts. |
| g |
To prepare budgets for street cleaning and public spaces in consultation with AS. |
| h |
To award contracts for street cleaning. |
| i |
Prepare plans for sufficient public toilets in the ward in consultation with AS. |
| j |
Award contracts for construction and maintenance of public toilets, in consultation with municipality. |
|
| a |
Upkeep of sanitation (cleaning of roads, drainage etc.) in the Area. |
| b |
Mobilising and organizing people for health, family planning and immunization camps. |
| c |
Chlorination tanks and spraying of etc. |
| d |
Reporting of out-break of epidemics. |
| e |
To assist I coordinate emergence (floods etc.) Medical Relief Services. |
| f |
Support local community-based SWM composting solutions, in collaboration with Municipal SWM dept. |
| g |
Supervise SWM contracts. |
| h |
Supervise street cleaning contracts. |
| i |
Identify locations for public toilets and submit AS plans to WC. |
| j |
Supervise maintenance of public toilets. |
|
| 7 |
Fire services |
| a |
To extinguish fire and protect life and property when fires occur. |
| b |
To ensure sufficient levels of Fire Service infrastructure in the city. |
|
|
|
| 8 |
Urban forestry, protection of the environment and promotion of ecological aspects. |
| a |
Reclamation of waste lands, promotion of social forestry and maintenance of open spaces. |
| b |
Establishment and maintenance of nurseries for plants, vegetables and trees and promotion of greenery. |
| c |
Organization of flower-shows and promotion of flower growing as a civic culture. |
| d |
Promotion of measures for abatement of all forms of pollution. |
|
| a |
Compile a list of all urban forestry and environmental assets in the Ward. |
| b |
Prepare detailed plans to conserve and protect environmental assets, in consultation with AS. |
| c |
Work with the municipality to integrate these plans into the municipal budget. |
| d |
Prevent hazardous impact on environmental assets. |
| e |
Promote of measures for abatement of all forms of pollution. |
|
| a |
Prepare a list of all urban forestry and environmental assets in the Area. |
| b |
Identify their environmental health. |
| c |
Suggest measures for the conservation and protection of such assets. |
| d |
Monitor hazardous impact on environmental assets, and report to WC. |
|
| 9 |
Safeguarding the interests of weaker sections of society, including the handicapped and mentally retarded. |
| a |
Provide all support to the WC for identification of weaker sections. |
| b |
Coordinate with all concerned to procure relief for weaker sections. |
| c |
Set aside appropriate funds in municipality budget. |
|
| a |
Preparation of lists of Identification of disabled persons/ street children/ unassisted aged/ beggars/ juveniles and coordination with the municipality to procure assistance for their rehabilitation. |
|
| a |
Identification of disabled persons/ street children/ unassisted aged/ beggars/ juveniles and coordination with the WC for their rehabilitation. |
|
| 10 |
Slum improvement and upgradation. |
| a |
Compile citywide slum information, including service levels. |
| b |
Prepare medium-term plans to complete slum upgradation. |
| c |
Prepare action plans for provision of sufficient stock of legitimate low-income housing in the city. |
| d |
Coordinate will various agencies involved in slum identification, upgradation and services. |
|
| a |
Prepare a list of all slums in the Ward |
| b |
Establish the legal veracity of each slum for provision of public services. |
| c |
Compile slum upgradation plans in coordination with AS. |
| d |
Prepare Ward Budgets to include allocations for slum upgradation. |
| e |
Release contracts for slum upgradation work. |
| f |
Make payments based on AS monitoring. |
|
| a |
Prepare a list of all slums in the AS. |
| b |
Prepare slum upgradation plans for each slum, with community members in the concerned slums. |
| c |
Work with WC to ensure budgetary allocation for slum upgradation works. |
| d |
Monitor quality of slum upgradation works. |
|
| 11 |
Urban poverty alleviation |
| a |
Preparation of plan for poverty alleviation programmes at municipality level. |
| b |
Scrutiny and consolidation of WC plans for Poverty Alleviation Programmes. |
| c |
Release of funds to Banks for subsidy adjustment. |
| d |
Coordination with other departments / agencies. |
| e |
Development of training infrastructure. |
| f |
Procurement and supply of quality assets / machinery / equipments for beneficiary schemes. |
| g |
Assist in extending technical assistance for planning at WC level. |
| h |
Supervision and review of implementation of different Poverty Alleviation Programmes. |
| i |
Monitoring and supervision of the progress of the programmes. |
|
| a |
Assist the AS in providing technical and managerial assistance for implementation of schemes. |
| b |
Implement schemes at WC level |
| c |
Collection and distribution of data regarding development and management at the WC level. |
| d |
Assist in the evaluation of schemes. |
| e |
Preparation of plans at the WC level. |
| f |
Review the plans prepared by the AS and accord technical approval and assistance. |
| g |
Integrate other Poverty Alleviation programmes. |
|
| a |
Identification of beneficiaries for various government schemes. |
| b |
Implementation of employment generation programmes. |
| c |
Inform the WC and municipality about any misuse of assets, grant and loan by the beneficiaries. |
| d |
To assist IP for the distribution of identity cards. |
| e |
To ensure proper utilization of any funds allocated for poverty programmes from the municipality or external sources. |
|
| 12 |
Provision of urban amenities and facilities such as parks, gardens playgrounds. |
| a |
Assist the WC in the discharge of their responsibility. |
| b |
Compile city-wide urban amenities information. |
| c |
Prepare medium-term plans for urban amenities in consultation with WCs, MPC and DPC. |
| d |
Provide budgetary support for urban amenities. |
|
| a |
Assist to AS in the discharge of their responsibility. |
| b |
Prepare ward budgets based on AS inputs or urban amenities. |
|
| a |
Submit AS plans for upgradation and maintenance of urban amenities. |
| b |
Keep all common property of local nature in good condition. |
| c |
Ensure they are not encroached upon or converted to uses not in the Interest of the community. |
|
| 13 |
Promotion of cultural, educational and aesthetic aspects. |
| a |
Promotion of civic education, adult education, social education and non-formal education. |
| b |
Promotion of cultural activities including music, physical education, sports and theatres and infrastructure. |
| c |
Advancement of science and technology in urban life. |
| d |
Publication of municipal journals, periodicals and souvenirs. |
| e |
Organization, establishment & maintenance of art galleries and botanical or zoological collections. |
| f |
Conservation & maintenance of monuments & places of historical, artistic & other importance. |
| g |
Construction. Establishment, maintenance or contribution to the maintenance of public libraries, museums, reading rooms etc. |
|
|
|
| 14 |
Burials and burial grounds; cremations, cremation grounds and electrical crematoriums. |
| a |
Constructing and maintaining burial grounds and cremation grounds. |
| b |
Acquiring, maintaining, changing and regulating places for the disposal of the dead. |
|
| a |
Assist the municipality in the discharge of their responsibility. |
|
| a |
Inform the WC and municipality of deaths in the AS. |
|
| 15 |
Cattle pounds; prevention of cruelty to animals. |
| a |
Establish and maintain cattle ponds. |
| b |
Ensure the prevention of cruelty to animals. |
| c |
Undertake appropriate measures to limit stray animals. |
|
| a |
Assist to AS in the discharge of their responsibility. |
|
| a |
Monitor stray animals in AS |
| b |
Work with appropriate agencies to treat stray dogs on a regular basis |
|
| 16 |
Vital statistics including registration of births and deaths. |
| a |
Register all births and deaths in the municipality. |
| b |
Maintain key economic and social indicators for the municipality on regular basis. |
|
| a |
Register all births and deaths in the Ward. |
| b |
Ward Information and Statistics Committee to compile information on Ward. |
|
| a |
Support the WC in registering births and deaths. |
|
| 17 |
Public amenities including street lighting, parking lots, bus stops and public conveniences. |
| a |
Communication systems beyond construction and maintenance of roads: footpaths, pedestrian pathways, transportation terminals, both for passengers and goods, bridges, over-bridges, subways, ferries, and inland water transport system. |
| b |
Provide transport system accessories including traffic engineering schemes, street furniture, parking areas, and bus stops. |
|
| a |
Compile list of street lighting, parking lots, street furniture, bus stops and public conveniences in the ward, with the assistance of the AS. |
| b |
Prepare plans for creation and maintenance of such amenities. |
| c |
Coordinate with the municipality for the provision of such amenities. |
| d |
Coordinate with the AS for the monitoring and maintenance of such amenities. |
|
| a |
Prepare list of street lights, parking lots, street furniture, bus stops and public conveniences in the Area. |
| b |
Provide assistance to the WC in developing plans for creation and maintenance of such amenities. |
| c |
Monitor contracts to maintain such amenities. |
|
| 18 |
Regulation of slaughter houses and tanneries. |
| a |
Regulate the functioning of slaughter houses and tanneries. |
|
| a |
Prepare a list of all slaughter houses and tanneries in the ward. |
| b |
Assist the AS in its activities. |
| c |
Report any violations to the municipality. |
|
| a |
Monitor slaughter houses and tanneries for environmental impact and ethical practices. |
|
| NOTE: The following are additional functions that need to be included |
| 19 |
Issue of trade licenses. |
| a |
Issue policy guidelines for issue of trade licenses. |
| b |
Monitor trade licenses issued by WCs. |
| c |
Receive and resolve any dispute on trade license issue at WC level |
|
| a |
Follow policy guidelines on trade license issue, and collect appropriate fees. |
| b |
Seek the input of the AS before issue of trade license. |
|
| a |
Provide inputs to the WC on trade licenses. |
|
| 20 |
Collection of Receipts of the Municipality. |
| a |
Ensure full compliance in collection of all own-source revenues to the Municipality – Property Taxes, trade licences, advertising, hoardings, etc. |
| b |
Provide sufficient support to WC to carry out its functions. |
|
| a |
There shall be a Ward Finance Committee. |
| b |
The Ward Committee shall ensure full compliance in collection of all own-source revenues to the Municipality – Property Taxes, trade licences, advt, hoardings etc. |
| c |
A separate bank account shall be maintained at the Ward Level for all ward-level revenues. |
| d |
Sufficient municipal staff shall be deployed to support WC. |
|
| a |
Assist the WC in full compliance with revenue collections. |
|
| 21 |
Preparation of Budgets Estimates of the Municipality. |
| a |
The Municipality budget shall aggregate all the ward budgets which have been prepared, and |
| b |
have additional account heads for specific receipts and expenditures at the municipality level. |
| c |
Ward-level expenditures shall be based on the Ward Infrastructure Index to ensure equity. |
|
| a |
A ward budget calendar shall be prepared annually. |
| b |
The WC shall prepare the budget for their ward 6 weeks before the Municipal budget. |
| c |
The Municipality may suggest changes that may be effected into the Ward level Budget after discussion with the Ward Committee. |
|
| a |
The AS shall submit its development plans to the WC for inclusion in the Ward Budget. |
| b |
WC shall discuss its budget with the AS before submission to the Municipality |
|
| 22 |
Preparation of financial statements and disclosure. |
| a |
Municipality shall prepare quarterly audited statements of its finances. |
| b |
These statements shall be submitted to the Council, and also be made available for public scrutiny. |
| c |
|
| d |
|
|
| a |
The Ward Finance Committee shall also maintain ward-level bank accounts for all the expenditure activities of the ward. |
| b |
The Ward Finance Committee shall prepare a quarterly report of the financial transactions of the Ward Committee. |
| c |
The report of the Ward Finance Committee shall be made available for public scrutiny. |
|
|
| 23 |
Borrowings. |
|
| a |
Include control clauses on WCs needing to be consulted on borrowings. |
| b |
Include clause on WCs ability to revoke borrowings if minimum no of WCs pass appropriate resolution. |
|
|
| 24 |
Commercial Projects. |
|
| a |
Include control clauses on WCs needing to be consulted on commercial projects. |
| b |
Include clause on WCs ability to revoke commercial projects if minimum no of WCs pass appropriate resolution. |
|
|
| 25 |
Information about Citizen Charters. |
|
| a |
Collect, disseminate information about the Citizens' Charters issued by municipality. |
| b |
Be empowered to enforce the citizen charter on appropriate municipal personnel. |
|
| a |
Collect, disseminate information about the Citizens' Charters issued by municipality. |
|
| 26 |
Coordination with other agencies. |
|
| a |
Coordinate activities at the Ward level with other agencies involved in local service provision or requiring local coordination. |
|
| a |
Coordinate activities at the Area level with other agencies involved in local service provision or requiring local coordination. |
|
| |
|
|
|
|
